Understand the balance
Distinguish available, allocated, on-hand, and in-transit quantities. Review the location and unit behind each number.
INVENTORY & PURCHASING
Know what’s available.
Connect what comes next.
Bring product specifications, location balances, purchase orders, and receipts together. See what is allocated, what is expected, and what has arrived—without losing the product details behind the quantity.
PRODUCT CONTEXT THROUGH EVERY HANDOFF
Keep the item, the order, and the stock connected.
Give purchasing and inventory teams a shared view of the product being ordered and the quantities that need attention.
Buy against the right product
Connect vendor details, line quantities, prices, and expected dates to the product specification your team uses.
Record the delivery
Receive against the open order quantity, keep partial deliveries visible, and trace the resulting inventory change.
EXPLORE A PARTIAL DELIVERY
One order. Two items. A connected receipt.
Start with PO-1042, receive 40 of the outstanding drive housings, and see the available stock update immediately. Explore the inventory balances and receipt history when you want more detail.
1 · Review the order2 · Receive a partial delivery3 · See the stock update
Northline Components · Replenishment
PO-1042 · Purchase orderOrder the product your team specified.
Each line retains its product reference, quantity, unit, and price.
| Item | UOM | Ordered | Price | Extended | Received | Open |
|---|---|---|---|---|---|---|
| ea | 100 | $18.50 | $1,850.00 | 20 | 80 | |
| ea | 50 | $6.40 | $320.00 | 0 | 50 | |
| Order value · USD · Before tax and freight | $2,170.00 | 20 | 130 | |||
20 ea received · 130 ea still open. Open a product to inspect the linked specification, or receive a partial delivery to see the stock update.
Review what is still outstanding.
130 ea remain open
20 of 150 ea are recorded as received. The expected date is 3 Nov 2026; follow up on any remaining quantity with the vendor.
Quantity received and quality acceptance are separate
Check the linked specifications and any required inspection evidence. A receipt does not approve a product or finish the PO workflow.
What has arrived on PO-1042, and what should we follow up on?
LINQ Assist
CMP-418: 20 of 100 ea received; 80 ea remain open. Main warehouse has 40 ea available, 20 ea allocated, and 60 ea on hand. 80 ea are in transit. CMP-421: 0 of 50 ea received; 50 ea remain open. Main warehouse has 25 ea available, 10 ea allocated, and 35 ea on hand. 50 ea are in transit. The initial example includes an earlier receipt of 20 ea for CMP-418.
- Keep stock and incoming supply distinct
On hand equals available plus allocated in this example. Incoming quantities are shown separately and are not available stock.
- Review the remaining order
130 ea remain open for the two order lines. Confirm the remaining delivery with Northline Components against the expected date of 3 Nov 2026.
- Keep the product context
CMP-418 references specification revision 03; CMP-421 references specification revision 02. Receipt quantity alone does not establish product conformity or inspection approval.
PO-1042 · Purchase order
ILLUSTRATIVE SOURCE DETAILS
- Vendor
- Northline Components
- Destination
- Main warehouse
- Expected date
- 3 Nov 2026
- PO workflow status
- Open
- CMP-418
- Ordered 100 ea · Received 20 ea · Open 80 ea
- CMP-421
- Ordered 50 ea · Received 0 ea · Open 50 ea
Main warehouse · Location balances
ILLUSTRATIVE SOURCE DETAILS
- CMP-418
- Available 40 · Allocated 20 · On hand 60 · In transit 80 ea
- CMP-421
- Available 25 · Allocated 10 · On hand 35 · In transit 50 ea
CMP-418 · Product specification
ILLUSTRATIVE SOURCE DETAILS
- Name
- Machined drive housing
- Revision
- 03
- Material
- Aluminum 6061-T6
- Requirement
- 25 mm bore ± 0.05 mm · Clear anodized
CMP-421 · Product specification
ILLUSTRATIVE SOURCE DETAILS
- Name
- Mounting plate
- Revision
- 02
- Material
- Stainless steel
- Requirement
- 120 × 80 × 4 mm · Deburred edges
PO-1042 · 20 ea received · 130 ea open
FOLLOW THE QUANTITY WITH ITS CONTEXT
From a product question to the next review.
The order line, product requirement, and stock balance answer different questions. Keep their relationships available as the work moves forward.
Specifications & evidence
Open the linked product, review its documents, and investigate missing details with Insights and LINQ Assist.
Location & transaction context
Review location-specific stock, inventory movements, and transfers within the configured workflow.
Follow up with context
Ask LINQ Assist what has arrived, what remains open, and which supporting records need a closer look.
CONNECT PURCHASING TO PRODUCT INFORMATION
Keep the requirement
behind the order.
Supplier quotes and product pricing help teams evaluate an option. Purchase orders and receipts track the order and its delivery. Keep both connected to specifications, supporting documents, and the relevant review process.
A LITTLE MORE CONTEXT
Questions,
connected.
How are available, allocated, and on-hand quantities different?
In the illustrated app workflow, on hand is available plus allocated. In-transit quantities are shown separately. Review the location and unit of measure when comparing balances.
Can we receive part of a purchase order?
The receiving workflow shows ordered, previously received, and open quantities for each line. Record the delivered quantity and review what remains open. The website example uses whole units of ea; review your actual units and receiving requirements during implementation.
Does receiving stock approve the product or close the PO?
Receipt quantity, inspection acceptance, and PO workflow status are separate. Configure the required evidence and review responsibilities around your process. In the example, the PO workflow status stays Open even when all quantities have been received.
Can we review inventory by location and trace changes?
Use location-specific inventory views and transaction history to investigate balances and movements. Confirm the locations, transaction types, access, and units needed for your workflow during scoping.
Does this automatically reorder, email vendors, or connect to accounting?
Those requirements should be reviewed during implementation. Bring your replenishment rules, vendor communication process, and required system connections to the demo so the scope is explicit.
What should we bring to a demo?
Bring one product specification, a representative purchase order and partial receipt, your locations, and the units your team uses. We will review the relationships, receiving requirements, and reporting context with you.
MAKE THE NEXT DELIVERY SPECIFIC
Bring an order.
Follow the product through.
Review your specifications, stock balances, purchasing lines, and receiving process in a Greenlinq demo.
Request a demo